Temp to Hire

Administrative Assistant

Washington D.C.Job reference #: #PS10/5



Handles a wide variety of situations and conflicts involving the clerical or administrative functions of the office which often cannot be brought to the attention of the program manager; the program manager sets the overall objectives of the work. The administrative assistant may participate in developing the work deadlines.

Duties include or are comparable to the following:

  •  arranges for staff member to represent organization at conferences and meetings, establishes appointment priorities, or reschedules or refuses appointments or invitations; 
  • Summarizes the content of incoming materials, specially gathered information, or meetings to assist program manager
  • In the executive's absence, ensures that requests for action or information are relayed to the appropriate staff member;
  • Provide backup support for other administrative support staff, both contractor and Federal employees; Utilize and operate the Cisco VoIP telephone system
  • Anticipates and prepares materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc.
  •  Prepare correspondence in final form from draft or handwritten material, letters, memorandums, forms, reports, studies, vacancy announcements, position descriptions, specifications, legal documents, and other types of documents; Review documents to ensure compliance with GSA guidelines and procedures, and standards for spelling, grammar, punctuation, and format prior to finalizing
  • Notify personnel of travel arrangements and prepare written itineraries; Make arrangements for training and complete training forms; Make arrangements for conferences and meetings, including scheduling appointments and assembling background materials; maintain conference room calendar of scheduled meetings
  • Process overnight mail

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  • Federal Government
  • 3-5 yrs.
  • High school diploma or G.E.D. equivalent
  • $31.98